These procedures are provided for the use of the participating sports, their coaches and parent representatives.

 
ANNUAL FUNDS ALLOCATION REQUEST, APPROVAL AND USE

 
Allocation procedures for the Coaches and Parent Representatives:
  • The Treasurer will mail notices to Coaches by May 1st to prepare for their annual allocation requests.
  • Allocation Requests are due back to the Treasurer on or before July 1st.
  • Allocation requests will be discussed for approval at the July meeting of the Blue & White Boosters Club.
  • Coaches may elect to use their allocation for their sport development in grades below ninth grade, so long as the allocated funds will be used exclusively for the direct benefit of students enrolled in the Oil City Area School District.

    • To request funds, the appropriate Withdrawal Form must be used, which requires signature by the team coach and two team parent representatives. 

 
SPECIAL REQUESTS FOR FUNDS OVER THE APPROVED ANNUAL ALLOCATION

 
Procedures for Coaches and Team Sport Representatives.

    1.    The Sport must use their approved annual allocation first.
    2.    The Sport must bring the need for additional funds before a regular or specially called 
           meeting of the Blue & White Boosters Club.
    3.    The Sport must be able to demonstrate how they may be able to generate the
           additional funds through a special fund raising activity or convince the Blue & White
           Boosters Club to extend funds beyond the approved budget.
    4.    The Blue & White Boosters Club must approve all special fund raising activities, except
           for sales of concessions and materials by the sport during a home game/meet/match,
           in advance.
    5.    If the Sport sees a continuing need for the special funds request, they will have to submit
           their request for approval of the need and the special fund raising activity by July 1st
           of the following year to be considered for budget approval.

 
 
GENERAL REQUIREMENTS FOR ALL FUNDRAISING EVENTS/ACTIVITIES
 1.    The major fund raising activities are listed on the fund raising link. Each sport in the Blue & 
           White Boosters
           Club must have at least two representatives actively involved in the planning and activities
           associated with each of these fund raising events.
    2.    It is the responsibility of the Coaches of each Sport to arrange for Parent Representatives
           for involvement in each of these fund raising events.
    3.    The chairperson for each of the major fund raising events will record the participation
           of Sport representatives and report to the Treasurer at the conclusion of the event.
    4.    Failure by the Coach to have at least two representatives actively involved in each of the list
           major fund raising events will be considered as a negative factor when considering that
           Sport's fund allocation request the following year.
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