Oil City
Blue & White Booster Club
Distribution of Funds
These
procedures are provided for the use of the participating sports,
their coaches, and their parent representatives.
Annual
Funds Allocation Request, Approval, and Use
Allocation procedures
for the Coaches and Parent Representatives
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The
Treasurer will mail notices to Coaches by May 1st to prepare for
the annual allocation requests.
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Allocation requests are due back to the Treasurer on or before
July 1st.
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Allocation requests will be discussed for approval at the July
meeting of the Blue and White Booster Club.
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Coaches may elect to use their allocation for their sports
development in grades below 9th grade, so long as the allocated
funds will be used exclusively for the direct benefit of
students enrolled in the Oil City Area School District. To
request funds, the appropriate withdrawal form
must be used, which requires signature by the team Coach and two
(2) team Parent Representatives.
Special
Requests for Funds over the approved annual allocation
Procedures for Coaches and Team Sport Representatives
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The Sport must use
their approved annual allocated funds first.
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The Sport must
bring the need for additional funds before a regularly scheduled
or a specially called meeting of the Blue and White Booster
Club.
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The Sport must be
able to demonstrate how they may be able to generate the
additional funds through a special fund raising activity or to
convince the Blue and White Booster Club to extend funds beyond
the approved budget.
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The Blue and White
Booster Club must approve all special fund raising activities,
except for the sales of concessions and materials by the Sport
during a home game/meet/match, in advance.
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If the Sport sees a
continuing need for the special funds request, they will have to
submit their request for approval of the need and the special
fund raising activity by July 1st of the following year to be
considered for budget approval.
General
requirements for all fundraising events/activities
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The major fund
raising activities/events are listed on the fund raising link.
Each sport in the Blue and White Booster Club must have
at least two (2) representatives actively involved in the
planning and activities associated with each of these fund
raising events/activities.
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It is the
responsibility of the Coaches of each Sport to arrange for
Parent Representatives to be involved in each of these fund
raising events/activities.
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The Chairperson for
each of the major fund raising events/activities will record the
participation of Sports representatives and will report to the
Treasurer at the conclusion of the event.
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Failure by the
Coach to have at least two (2) representatives actively involved
in each of the major fund raising events/activities will be
considered as a negative factor when considering that Sports
fund allocation request the following year.
